- What does a Cover Sheet consist of?
- A Cover Sheet is made up of the firm's address, agency to which you are submitting, topic number, business information, proposed cost and duration, technical abstract, anticipated benefits, keywords describing the project, project team information, Project Manager and Corporate Official information. You must fill in and complete a Cover Sheet before you may continue on with any other steps.
This site allows your company to access your information any time (prior to the closing of this solicitation) to add, edit, or print out your Proposal Cover Sheets. The DoD WILL NOT accept any printed forms or any electronic download version except those from this web site as valid proposal submission forms.
- Where do I find a sample Cover Sheet?
- By clicking on the link you can view a sample blank Cover Sheet.
- I am at the main menu, how do I get to the Proposal Cover Sheets?
- From the MAIN MENU click on "Phase I Proposal Preparation" or “STTR Phase I Proposal Preparation” depending on the solicitation to which you are responding. The Proposal Cover Sheet screen will list all Cover Sheet entries for the current solicitation you have saved to date. If no Cover Sheets have been entered, you are directed to click on the Add New Cover Sheet button to enter your first Cover Sheet. The buttons on this screen are:
Add New Cover Sheet: For each proposal you plan to submit, you must add a new Proposal Cover Sheet by clicking on this button. You will then be asked to select which agency and topic number to which you are submitting. Fill out the rest of the form and press SAVE at the bottom of the screen. All required fields must be completed in order to save a Cover Sheet. The Cover Sheet can be updated at any time prior to solicitation close.
Print: To print a Proposal Cover Sheet and Cost Volume, click on the printer icon to the right of the Cover Sheet entry corresponding to the proposal you want to submit. Use your browser print function to print what you see on the screen. If a hard copy is required, sign and date the Cover Sheet print-out, then attach as the first pages of your proposal. Mail according to the instructions provided by the Agency to which you are submitting.
Cost Volume: For each proposal you may prepare the Cost Volume portion on-line using this form. It allows for a base and option amount for those Components that accept options. You may prepare a Cost Volume by clicking on the "$" icon to the right of the proposal. Alternatively, you may prepare the Cost Volume as the last page of your Technical Volume, if permitted by the respective Component.
Upload Technical Volume: Most components require electronic submission of the Technical Volume. You are responsible for running a virus check on your Technical Volume file prior to uploading. Uploaded files detected with a virus will be deleted immediately. Click on the upload icon to begin the process of uploading your file containing the Technical Volume corresponding to the Cover Sheet. Your uploaded Technical Volumes must be uploaded in PDF format. You are responsible for checking that your file uploaded correctly.
Verify Upload: To check whether the file you uploaded has been received, click the verify upload button . Please allow 15 minutes for the system to perform a virus scan. Virus scans may take longer during peak times.
Mark for Deletion: If you decide not to submit a proposal after you have added a Cover Sheet entry, please mark the Cover Sheet entry for deletion. You can mark for deletion by clicking on the "X" at the right of the proposal. Entries marked for deletion may be restored at any time prior to the close of the solicitation by clicking on the button to undelete.
- How do I edit an Existing Cover Sheet Entry?
- You may edit a Cover Sheet at any time prior to the close of the solicitation by clicking on the blue Proposal Number from the list of Cover Sheet entries at the top left of the screen. Remember to press the "Update" button on the bottom of the screen to save your changes. A Cover Sheet marked for deletion may not be viewed or changed unless you restore it (see paragraph above). For those agencies that require a hard copy to be printed out and mailed in, MAKE SURE your electronic submissions match the printed copy submitted via mail with your proposal, otherwise the proposal will be rejected.
- How do I submit my proposal?
- Prior to the proposal due date, prepare the 4 volumes of the proposal package - Cover Sheet, Technical Volume, Cost Volume, and Company Commercialization Report; upload the Technical Volume file; and verify all items are complete and readable (by clicking on the verify button ). For Phase I proposals, the proposal package is automatically locked and submitted at the solicitation close. For Phase II proposals, you must click on the submit button to lock and submit. Once submitted, you may view the proposal, but no changes can be made.
- Can we make up our own proposal title?
- Yes. Simply delete the title that was defaulted and put in your own title. Remember to remain consistent when referring to it in your proposal.
- How is "percentage of work" measured?
- Section 4.2 of the SBIR/STTR solicitation states that the percent of work is usually measured by cost; however, proposers should verify how it will be measured with their DoD contracting officer during contract negotiations.
- What if the research institution's fax number/e-mail addresses are not available to us?
- These fields are optional.
- What if our proprietary information doesn't fit in the allotted field?
- This field is used ONLY to list the page numbers of the Technical Volume that include proprietary information. Do not attempt to put proprietary information directly into this field. See section 5.3 of the solicitation for details on how to mark proprietary or classified proposal information. Proprietary information should not be included on the Cover Sheet.
- How do I submit a classified proposal to the DoD SBIR program?
- Classified Proposals will NOT be accepted under the DoD SBIR program.