- Am I required to enter a Cost Volume?
- A Cost Volume is required for all proposals submitted; however you may either complete the online Cost Volume form provided on this site or prepare a Cost Volume in accordance with Cost Breakdown Guidance. Most components require the Cost Volume be prepared on this site using the on-line form. (Check the component's section of the solicitation for details.)
- What does a Cost Volume consist of?
- A Cost Volume consists of entering: the location work is to be performed, direct labor costs both rate and hours, direct material costs, other direct costs, labor overhead, material overhead, direct cost overhead, general & administrative rates, fee or profit as well as any additional explanatory material relating to the Cost Volume. More information is available in section 5.4.(d) of the soliciation and from the Cost Breakdown Guidance. You will also be required to answer several
questions regarding your relationship with any government contractors and government facilities.
- Where do I find a sample Cost Volume and how do I complete the Cost Volume?
- There is no one right way. Rather there are many ways to prepare a Cost Volume, and this form is flexible to accommodate most methods. While some Components require using the Cost Volume form on this website, others allow you to submit a Cost Volume at the end of the Technical Volume in accordance with the
Cost Breakdown Guidance, the DCAA publication titled "Information for Contractors" which provides valuable information on preparing cost proposals, cost accounting standards, contract types, and audits. You may review a blank online Cost Volume or a completed example. For a brief summary of Cost Volume terms click here. Call the help desk at 866-SBIRHLP (724-7457) or email@example.com if you have questions.
- What is a Cost Volume option?
- Some agencies prefer or require proposals be broken down into a base effort and an option effort depending on the agency. Please refer to the Component section of the solicitation for unique instructions on how to prepare your volume for the specific agency. The Cost Volume must reflect the Technical Volume - both must be broken down into base and option, if an option is being proposed.
- How do I prepare a Cost Volume electronically?
- Click on the dollar sign () icon to the right of the Cover Sheet you are preparing (You must create the Cover Sheet BEFORE you create the Cost Volume. Once created these may be edited at any time prior to the proposal due date). Fill in the blanks as needed. Usually there are more rows for data entry under direct labor, direct material and ODCs than you
will need. When done, click the SAVE button at the bottom. If the agency to whom you are submitting this proposal accepts or requires an option, then you can next enter the option portion of the Cost Volume. Again, hit the SAVE button to save the option data entered. If the agency requires a hard copy submission remember to print a copy of the Cost Volume (one for your records and one for submission) and attach it to your Technical Volume before submitting.
- What if I have more labor categories or items for ODCs than there are rows on the online Cost Volume form?
- Most agencies allow you to submit a Cost Volume as part of the Technical Volume file. Following the cost guidelines in section 5.4.d of the solicitation, prepare a Cost Volume as the last page(s) of the Technical Volume. If an agency requires using the online Cost Volume form, combine items where ever possible to fit into the available space and note what was done in either the explanatory text box at the end of the form or at the end of the Technical Volume.