Company Commercialization Report
- What is the Company Commercialization Report?
- The Company Commercialization Report captures the quantitative commercialization results of the firm's prior Phase II projects. Instructions for completing the Company Commercialization Report (CCR), as well as definitions, may be found in the CCR Guidance document.
- I have never submitted an SBIR, am I still required to submit a Report?
- Yes, all firms regardless of having participated in the SBIR are required to submit the Company Commercialization Report with their proposal (see Section 5.4.e of the Program Solicitation).
- When does the information need to be completed?
- Please make sure the information your firm has entered on this website is finalized, complete and accurate by the proposal duedate, when the information will be captured for analysis by DoD. While under Phase I or Phase II contract, update information regularly. Once your firm updates and saves changes to the CCR fields (see question below), the system recalculates the CAI and the report is updated for viewing and printing.
- What is the CAI (Commercialization Achievement Index) for?
- A Commercialization Achievement Index (CAI) will be calculated for firms with 4 or more Phase II projects awarded at least 2 years ago (for example, an award made in 2011 will not be counted until 2013); firms with fewer than 4 awards will receive a CAI of "N/A". Think of CAI as a gauge on the commercialization history of firms that have participated in SBIR and STTR programs in the past. The CAI, along with the Phase II sales and investment information on the report, as well as any additional explanatory material relating to your firm's record of commercialization prior SBIR or STTR projects, will be used to evaluate the proposal for the "potential for commercial application" criteria (see Sections 6.0 and 8.0).
- Where do I enter my information?
- From the Main Menu click on Company Commercialization Report. The Company Commercialization Report screen will list all prior Phase II award entries you have saved to date, followed by several buttons:
- Add new Project Entry: For each Phase II award you have received to date, you must add a new project entry by clicking on this button. You will then be asked to enter Phase III sales and additional investment associated with this Phase II project. Fill out the form and press SAVE at the bottom of the screen.
- Update Firm Information: If any inconsistencies or updates have to be made to your main company information including number of employees, address change, revenue gains or losses or number of Phase I and Phase II, this button provides easy access to update your firm's operating information.
- Add a Brief Narrative: You may, at your option, prepare a brief narrative discussing your firm's commercialization track record including items such as 1.) Commercialization success that are not fully captured in the quantitative results, 2.) Any mitigating factors that could count for low commercialization and 3.) Recent changes in the firm's organization or personnel designed to increase the firm's commercialization. The narrative is to be a maximum of 5 pages and will not count toward your total page count.
- Enter Firm Point of Contact: Enter or update the firm's point of contact who is responsible for verifying Phase II commercialization sales and investment figures contained in the Company Commercialization Report and may be contacted about the firm's Commercialization Report.
- View: After entering data on all prior Phase II contracts, view the Company Commercialization Report, which summarizes the Phase II project information you have entered through this site. If the agency requires a hard copy, sign and date the Report print-out, then attach to the back of your proposal. Mail according to the instructions provided by the Agency to which you are submitting.
- Delete Project(s): If you entered an invalid Phase II project entry, please delete the project from the database. Once the Phase II project is deleted, there is no way to restore it; you would have to start over by adding a new project entry.
- Edit Existing Project Entries: You may edit a project at any time by clicking on the Contract Number (in blue) from the list of Phase II project entries at the top of the screen. Remember to press the SAVE button on the bottom of the screen to save your changes.
Step by Step Instructions for Company Commercialization Report Submission
- Click on the Add New Project Entry button to enter information on a prior SBIR/STTR Phase II award received from the DoD or any federal agency.
- Fill out all the information requested and click on the SAVE button to save your entry to the DoD database. Definitions for "sales" and "additional investment" may be accessed by clicking on the hyperlinked words. You will still be able to return and edit this later.
- A page will return confirming the entry has been saved. Press "Continue" to return to the list of entered Phase II projects. Repeat this process until all prior Phase II awards have been entered.
- Click on Enter Firm Point of Contact and fill out name, phone number, fax number and e-mail of contact responsible for verifying Phase II commercialization sales and investment figures contained in the Commercialization Report.
- Once all of your firm's prior Phase II awards have been entered, click on the View button to view the report. If the agency to which you are submitting requires a hard copy, then sign the report, and attach to the back of your proposal. Your electronically submitted version MUST match the signed paper submitted with your proposal.
- Follow DoD Component instructions for electronically uploading the proposal.
- What is the statistical meaning of the Commercialization Achievement Index?
- If a firm that received N Phase II SBIR and/or STTR awards in years up to and including 2010 has a Commercialization Achievement Index of C, it means that:
If the firm's N awards were compared with a group of N DoD SBIR/STTR awards selected at random from comparable time periods, there is a C percent chance that the commercialization resulting from the firm's awards would exceed the commercialization resulting from the randomly-selected group.
For example, if a firm that received 10 Phase II SBIR awards in years up to and including 2010 has an Index of 95, it means that:
If the firm's 10 awards were compared with a group of 10 DoD SBIR/STTR awards selected at random from comparable time periods, there is a 95 percent chance that the commercialization resulting from the firm's awards would exceed the commercialization resulting from the randomly-selected group.
- How is the Index Calculated?
- The following describes how we calculate the Commercialization Achievement Index for a particular firm submitting an SBIR proposal.
1. DoD maintains a database of over 20,000 Phase II projects awarded between the beginning of the program and the current year that includes, for each project, the following data on commercialization success (in military and/or private sector markets):
- Sales Revenue from new products and non-R&D services resulting from the Phase II technology; and
- Additional Investment in the technology from sources other than the federal SBIR/STTR program.
We have normalized the data over time using time-based weights, since more recent projects have less time to show commercialization success than earlier projects.
2. To calculate the Commercialization Achievement Index for a firm that has won N Phase II awards in years up to and including 2011, we select N Phase II awards at random from our database and calculate the mean commercialization success (Sales + Additional Investment) of this random sample. We repeat this procedure thousands of times, yielding a distribution of means. For example, here is the distribution for N = 10:
- 3% of the means fall below $113,999
- 5% fall below $159,320
- 10% fall below $249,730
- 15% fall below $329,392
- 20% fall below $405,605
- 30% fall below $562,219
- 40% fall below $737,331
- 50% fall below $944,595
- 60% fall below $1,213,151
- 70% fall below $1,599,794
- 80% fall below $2,228,592
- 90% fall below $3,667,884
- 95% fall below $5,883,144
We determine the Commercialization Achievement Index for the firm that has won N awards by comparing its mean commercialization success against the distribution for N awards. For instance, if a firm has won 10 Phase II awards in years up to and including 2011, we compare its mean commercialization success (Sales + Additional Investment), normalized over time) against the distribution shown above for N = 10. So, for example, if the firm's mean commercialization success is $1,500,000 per award, then its Commercialization Achievement Index is 70 (note that we round up to the nearest round number).